Overview: If you’re running out of Zoho Mail storage or simply want to save Zoho emails to your computer, this article is for you. We will explain how to backup all your important emails using both manual and automated methods. By following these methods, you can easily download Zoho emails to your desktop, making it easier to manage and access your important data. For more details and guidance, read this article until the end.
Why Backup Zoho Emails?
Emails often contain critical data, conversations, and files that may be irreplaceable. Having a backup ensures that your important emails are safe, even if your account faces issues. Some of the main reasons to back up Zoho Mail include:
- Human Errors: It is a human tendency to make mistakes while doing anything. So it could happen in the email also. What if we accidentally delete or delete our email by mistake? Then there will only be regrets and disappointments to get back our data. In this scenario, the backup of email will play a major role.
- Security Threats: Do you think your emails are saved on a cloud server? no, it’s not. It can be hacked anytime, and you can lose your precious data. So backup would be a beneficial option at that time. That can save you from uncertain losses.
- Free storage Space: Backup not only makes a copy of your email but also clears your inbox folder. After filling you can remove them from there as you will have access to them in your storage.
Methods to Download Emails from Zoho Mail to Computer
- Use Import/Export Feature.
- Configure your Zoho Account in Thunderbird.
- Effortless solution for Email Backup with Zoho Mail Backup Wizard.
#1. How to Backup Zoho Mail to Computer Manually?
Users who want to back up Zoho Mail emails for free can take advantage of the backup (import/export) feature offered by the Zoho Mail email client. It allows users to download emails in EML file format on PC.
Here, let’s see how it works:
- Log in to your Zoho Mail using your login credentials.
- Tap on the gear icon (Settings).
- On the Settings tab, go down and tap on the Import/Export Email section.
- Tap the Export History link.
- Click on the Export section, select the folder, and apply filters.
- Select the Subfolders checkbox to move all subfolders to the selected mailbox folder.
- Click on the Export option to start the Zoho Mail email export.
- Once the export is complete, an email link will be sent to the user’s ID.
Extract the ZIP file and you will be redirected to a page where the exported EML files are available.
Drawbacks:
- This manual process is feasible but becomes complicated when the user only has to back up specific content.
- There is a limit to exporting EML files in the output file only 500MB. Users with large export requirements may face difficult situations.
#2. Configure your Zoho Mail Account as POP in Thunderbird
Follow the Steps which are explained below to Configure your Zoho Mail Account by using POP settings in Thunderbird:
- Login to your Zoho Mail ID in your Zoho Mail email client application.
- Enable POP in your Zoho Mail interface.
- Launch the Mozilla Thunderbird application on your PC.
- Choose “Edit>> Account Settings>> Add New Account”.
- Select “Manual Configuration” on the window tab that appears.
- Enter your name, email address, and your account password.
- Enter pop.zoho.in for Incoming and smtp.zoho.in for Outgoing in Server Hostname.
- Select the port number in Incoming ‘995’ and Outgoing ‘465’.
- Choose “Common Password” in the Authentication drop-down menu.
- Tap on “Done” to end the process.
Limitations:
- It is well recognized that the process of manual configuration of Zoho Mail to Thunderbird to backup Zoho Mail emails is a lengthy process.
- This method involves several technical steps that are difficult for non-skilled users.
Hence, it is not an ideal solution to back up your Zoho Mail.
How to Take Backup of Zoho Mail Automatically?
Try Mail Backup Tool which is an easy-to-use software designed to automatically back up all your Zoho Mail emails, ensuring that your important data is safely stored without manual effort. This tool helps you back up emails from Zoho Mail to your computer, saving them in various formats like PST, EML, MBOX, PDF, and more.
With its user-friendly interface, you can easily set up automatic backups to ensure your emails are regularly backed up. Simply select the folders you want to back up, choose the file format, and let the software do the rest. The tool supports full and selective backup options, so you can back up all emails or specific folders.
Download now to make your backup process more easy and convenient:
Steps to Download Emails from Zoho Mail to PC
Step 1. Run the software and select “Zoho Mail” as the email source.
Step 2. Enter your login credentials to sign in.
Step 3. Select the required mailbox folders.
Step 4. Choose your preferred file format from 30+ options.
Step. Select the destination path & click Backup.
The Zoho Mail email download process has started.
Once completed, a log report will appear on your screen confirming the process.
Click OK and check your downloaded emails at the location you selected.
Highlighted Features of Zoho Mail Backup Wizard
User-Friendly Interface: This tool offers a simple, intuitive interface, making it easy for anyone, even without technical knowledge, to use the Zoho Mail Backup software with ease.
Maintains Mailbox Hierarchy: A key feature of this tool is that it preserves the original mailbox structure during the backup. Your emails will be exported in the same structure, ensuring a smooth and organized backup process.
Preserve Email Attributes: This software ensures that all email elements, such as attachments, embedded images, hyperlinks, signatures, text, body content, and sender/receiver details, remain intact during the backup. You’ll get exactly what you had before the backup.
Transfer Emails to Cloud Server: This all-in-one tool not only backs up your emails but also allows you to transfer them to any targeted email service provider, eliminating the need for multiple tools. It’s the ultimate solution for all your Zoho Mail backup needs.
Lifetime Validity: With a one-time investment, you get lifetime access to the software and unlimited backups. The trial version offers full access to premium features but with a limit of 25 emails.
Free to Download: Users can download the trial version of the Zoho Mail Backup software for free to test and evaluate its performance before committing. You can back up emails and explore the process with no cost involved.
Final Summary
In this article, we discussed various methods for backing up emails. After analyzing these methods, we can conclude that manual approaches are time-consuming, complicated, and best suited for users with ample time and technical expertise. While backing up emails can be done through any method, for a quick and easy solution, we recommend using our software. With a professional tool like the Zoho Mail Backup Wizard, all of this can be done efficiently and effortlessly.
