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Zoho Mail Backup Wizard- Download Emails to PC

This article is about how you can back up Zoho Mail using the various methods mentioned in this article. Zoho Mail is one of the safest mail to use. Basically, use it for business related purposes. It is a tailor-made solution for your business operations and also used for communication. It is a customized domain-based email address for all employees and you can also create email groups for different departments. Here, we will tell you how you can download mail from Zoho Mail to your PC. Install Zoho Mail Backup Wizard in your PC with the download button given below to save your all mails in one click which is just a step behind:

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Let’s now look at the Reasons to Backup Zoho Mails:

  • Human Errors: It is human tendency to make mistakes while doing anything. So it could happen in the email also. What if we accidentally delete or delete our email by mistake? Then there will only be regrets and disappointments to get back our data. In this scenario the backup of email will play a major role.
  • Security Threats: Do you think your emails are saved on a cloud server? no it’s not. It can be hacked anytime, and you can lose your precious data. So backup would be a beneficial option at that time. That can save you from uncertain losses.
  • Free storage Space: Backup not only makes a copy of your email but also clears your inbox folder. After filling you can remove them from there as you will have access to them in your storage.

Methods to backup Zoho Mail emails

  1. Use Import/Export Feature.
  2. Configure your Zoho Account in Thunderbird.
  3. Effortless solution for Email Backup with Zoho Mail Backup Wizard.

#1. A Manual way to Backup Zoho Mail

 Users who want to back up Zoho Mail emails for free can take advantage of the backup (import/export) feature offered by the Zoho Mail email client. It allows users to download emails in EML file format on PC. Here, let’s see how it works:

  1. Log in to your Zoho Mail email client application using your login credentials.
  2. Tap on the gear icon (Settings).backup-zoho-mail
  3. On the Settings tab, go down and tap on the Import/Export Email section. Tap the Export History link.backup-zoho-mail emails
  4. In the new window, click on the Export section, select the folder and apply filters as per the requirement.backup-zoho-mail to PC
  5. Select the Subfolders checkbox to move all subfolders to the selected mailbox folder.
  6. After selecting the email and sub folders, click on the Export option to start the Zoho Mail email export.backup-zoho-mail to local system
  7. Once the export is complete, an email link will be sent to the user’s ID containing the zip links to download the files.
  8. You will be redirected to a page where the exported EML files are available.

Drawbacks:

  • This manual process is feasible but becomes complicated when the user only has to back up specific content.
  • There is a limit to export EML files in the output file only 500MB. Users with large export requirements may face difficult situations.

#2. Configure your Zoho Mail Account as POP in Thunderbird

Follow the Steps which are explained below to Configure your Zoho Mail Account by using POP settings in Thunderbird:

  1. Login to your Zoho Mail ID in your Zoho Mail email client application.
  2. Enable POP in your Zoho Mail interface.
  3. Launch the Mozilla Thunderbird application on your PC.
  4. Choose “Edit>> Account Settings>> Add New Account”.
  5. Select “Manual Configuration” on the window tab that appears.
  6. Enter your name, email address and your account password.
  7. Enter pop.zoho.in for Incoming and smtp.zoho.in for Outgoing in Server Hostname.
  8. Select the port number in Incoming ‘995’ and Outgoing ‘465’.
  9. Choose “Common Password” in the Authentication drop-down menu.email backup tool
  10. Tap on “Done” to end the process.

Limitations:

  • It is well recognized that the process of manual configuration of Zoho Mail to Thunderbird to backup Zoho Mail emails is a lengthy process.
  • This method involves several technical steps that are difficult for non-skilled users.

Hence, it is not an ideal solution to back up your Zoho Mail.

Professional Tool for Email Backup with Zoho Mail Backup Wizard

To avoid the limitations of the above manual solutions, users can opt for Zoho Mail Backup Wizard. This software is designed in such a way to export your emails in very less time as compared to above manual solutions. This tool is beneficial for those who want a quick and efficient backup solution of their Zoho Mail emails. As we have mentioned above, you do not need to follow a lengthy process using this Zoho Mail Backup tool. Download now to make your backup process more easy and convenient:

Download button

Steps to backup Zoho mail using a backup Wizard:

  1. Download and Install the trial version of this wizard to backup emails.
  2. Now run the software on your PC and in the new tab select email source as “Zoho Mail”.
  3. Now enter your login credentials to log in and proceed further.
  4. Then, Choose your file format in Select Saving Option. Here only, you can choose to export your files in 25+ file formats.
  5. Select Destination Path to locate your files as per your choice.
  6. Click on the “Backup” to initiate the process.

 With just one click your file will be saved in your desired file format after this.

Highlighted Features of Zoho mail Backup Wizard:

  • User-Friendly Interface: This tool provides a simple user interface that even a layman without any knowledge can use this Zoho Mail Backup software and use it without any difficulty.
  • Maintains Mailbox Hierarchy: It is one of the premium features of this Zoho Mail Backup tool that it keeps the mailbox structure during the backup as it was before the backup process. And also export to your desired location in the same structure.
  • Preserve email Attributes: This wizard lets you download your emails with attachments. Elements of the email are not modified in any step. You will get what was before. For example, embedded images, hyperlinks, any attachments, signatures, content, text, body, sender/receiver details, etc.
  • Free to Download: This tool allows users to first use and then Trust. Users can freely download the trial version of this Zoho Mail Backup software and download your emails and analyze the process and then decide.
  • Lifetime Validity: You will get lifetime validity with just one-time investment and unlimited backup facility. You do not need to invest much. You can also use all the premium features of this software in the trial version itself, but only for 25 emails.
  • Transfer emails to Cloud server: Using this single tool, you can also take advantage of transferring your email to any targeted email service provider. You don’t need to download multiple tool for different tasks. This tool is a one stop solution for all email backup problems.

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Summary

In this article, we have discussed how users can back up their emails using various methods. So, after analyzing we can say that all manual methods are time consuming, complicated and suitable only for users who have a lot of time to invest and also for technical users. Many users want to backup their email in their system. This can be done with any method but for a quick and easy approach just go with our software. However, all of this can be easily done using a professional tool like Zoho Mail Backup Wizard.