Summary: Emails often hold important and personal information. So, it is crucial to back them up to avoid losing data due to computer crashes or virus attacks. If you’re searching for a way to backup IMAP emails to hard drive or a computer, you’re in the right place. This guide will walk you through two simple methods to download IMAP mailbox with detailed steps and screenshots. So, without any further delay, let’s get started.
Many users access their emails through IMAP (Internet Message Access Protocol), which keeps emails synchronized across multiple devices. However, relying solely on IMAP servers poses risks like accidental deletion, server downtime, or data loss due to hacking. To safeguard your valuable data, it’s essential to backup your IMAP emails locally.
The main challenge is finding the most reliable methods to securely download and save IMAP emails to your computer. Don’t worry; we’re here to guide you with the right solutions. Whether you’re tech-savvy or prefer easy options, this blog has got you covered. Let’s dive in and explore each method one by one!
How to Take Backup of IMAP Emails via Outlook?
You can manually copy IMAP emails to local folder using the Outlook email client. Simply configure your IMAP account in Outlook, and then export the IMAP emails in PST format.
Follow the below-given steps to save IMAP emails locally.
1. Launch the Outlook application on your system.
2. Click on the File tab >> Add Account.
3. Enter your IMAP account details and add it to the Outlook.
4. Next, restart Outlook and click on File >> Open & Export >> Import/Export.
5. Choose Export to a File and click on the Next button.
6. Select Outlook Data File (.pst) and press Next.
7. Choose your IMAP account email folders and tap Next.
8. Browse the destination location and click on the Finish button.
Done! That’s how you can manually save IMAP emails into .pst format.
However, it is a lengthy and time-consuming process. Users must have some technical info to configure IMAP email accounts.
Also, it is not possible to take backup of multiple IMAP email accounts at a time.
If you are not satisfied with using this method, try an alternate solution explained below.
How to Export All Emails from IMAP Server Automatically?
Try the Mail Backup Tool on your Windows/Mac system. This software provides a simple and efficient solution to download complete emails from your IMAP account computer directly. This software supports 30+ saving options to save IMAP emails like PST, EML, MBOX, PDF, and many more. With advanced filters for selective backup, such as by date range, subject, or sender, you can save only the emails you need. The tool ensures that all email attributes, attachments, and folder structures remain intact. Thus, no data loss type situation will occur.
Click below and download the FREE demo version to check its work performance;
Steps to Backup IMAP Emails to Hard Drive
Step 1. Run the software and select the IMAP server from the email source.
Step 2. Enter IMAP account login credentials and click on the Login button.
i/
Step 3. Choose the required mailbox folders.
Step 4. Select any saving option from the given list.
Step 5. Choose the destination location and click on the Backup button.
The software will start downloading IMAP emails to your system.
Once the process is complete, you will get a notification message with a complete log report.
Apart from the above function, the tool offers various benefits that help you to easily complete the backup process. Some of them are given here;
- Download IMAP emails into multiple formats such as PST, PDF, MBOX, etc.
- Preserves data integrity and folder hierarchy while downloading emails.
- Advanced email filters for selective IMAP email backup.
- Easily create backup of multiple IMAP email accounts in a single attempt.
- Simple and user-graphical interface which is suitable for all types of users.
- Compatible with all the latest and previous versions of both Mac and Windows OS.
Final Words
Backing up IMAP emails to hard drive is important to protect your email data, and choosing the right method is just as crucial. This blog explained two options: manually using Outlook or automatically with the Mail Backup Tool. The manual method takes more time and requires technical skills, while the automated tool is quicker and easier to use. Pick the option that works best for you.
Frequently Asked Questions
Q 1. Is it possible to save IMAP emails from April 2020 to March 2023 with this application?
Ans – Yes, using a date filter you can save emails from a particular date.
Q 2. Does the software allow bulk backup of IMAP emails?
Ans – Yes, the software can download all emails from IMAP account at once.