How to Take Email Backup from Outlook Web App?

Summary: Looking for reliable ways to backup Outlook.com emails and protect your important information? We’ve listed the top 3 methods and created a guide to help you understand their features. AS Outlook.com is one of the most popular webmail services used by millions of people, relying solely on cloud storage for your important emails can be risky. It’s always a good idea to backup your Outlook.com emails to your computer to ensure you never lose critical information.

Before we get into the steps, let’s first explore why regular backups of your Outlook.com emails are important.

Sometimes, you may want to delete unnecessary emails that are outdated or no longer needed. However, you might hesitate because of data retention policies that require you to keep certain emails, especially older ones, for a long time.

In such cases, backing up your emails before deleting them is a good solution. By doing so, you can keep your inbox and folders organized, while still having access to your backed-up emails whenever you need them. Backup ensures you won’t lose any important data, and you can even access it offline when there’s no internet connection. While managing backups can be more complex, it’s a secure way to keep your data safe.

Methods to Download Outlook.com Emails

There are two manual methods to export emails from Outlook web app to computer:

  1. Export emails from Outlook.com using web portal features
  2. Download emails through Outlook.com Configuration 
  3. Outlook.com Backup Wizard- A Professional to save your emails

How to Export Emails from Outlook Web App Manually?

Follow the steps which are mentioned below to use this feature:

  1. Open https://outlook.live.com in your browser.Outlook.com backup wizard 1
  2. Login your account using your login credentials.
  3. Tap on the gear icon to select Settings.Outlook.com backup wizard 2
  4. Click “View All Settings”.
  5. In the new tab, go to “General Settings” and Select “Privacy & Data.Outlook.com backup wizard 3
  6. In the Privacy & Data tab, click Export Mailbox”.Outlook.com backup wizard 4
  7. You will also be informed that your backup file will be ready in 4 days.Outlook.com backup wizard 5
  8. After your copy is ready. You will receive an email with a link to download the contents of your mailbox.Outlook.com backup wizard 6

Limitations of this method:

  1. This method is unreliable because you can’t wait 4 days to receive your files.
  2. It will be difficult for non-technical users.
  3. This method takes a lot of time and extra effort.
  4. Data loss can occur in this complex process.

How to Download Emails from Outlook.com Free?

This is the easiest and simplest method to save emails on outlook.com. Follow the steps mentioned below:

  1. Enter this URL https://www.outlook.live.com on any browser.
  2. Log in to your Outlook.com account using your login credentials.
  3. Now, choose and open the emails one by one which you want to export.
  4. Tap on the three dots from above and select the Print option to save as PDF.
  5. Then, a new tab will pop up on your screen, click on Save as PDF.
  6. Finally, choose your desired location and click Save.
  7. You have successfully exported the Outlook web app mailbox.

Drawbacks:

  • Using this manual method allows you to save your files, but it can be very time-consuming. It’s a lengthy process that works best for backing up 10-15 emails.
  • Beyond that, you may become frustrated with repeating the same steps over and over again.

How to Download All Emails from Outlook Web App Automatically?

For a more easy and automated backup solution, you can use the Mail Backup Tool. It is more efficient, especially when you need to backup multiple emails or entire folders, and often comes with added features like selective or bulk email backups. It offers a simple and user-friendly solution to backup your Outlook.com emails to various file formats, including PST, MBOX, PDF, EML, and more. Also, it will preserve and maintain a complete mailbox folder hierarchy throughout the process.

Click on the FREE download version and give a try to this handy utility now!

Steps to Export Outlook.com Emails to Computer

Step 1. Run the software and choose Outlook.com from email services.

Outlook.com backup wizard(1)

Step 2. Enter your outlook.com ID and password to log in.

Outlook.com backup wizard

Step 3. Select the folders in which you wish to backup your files.

Select the folders to backup

Step 4. Choose the Select Saving Option to select your desired file format. 

Choose the Select Saving Option

Step 5. Select Destination Path & click Backup to start.Outlook.com backup wizard 6

 Your backup will be completed in time as per the file formats of your choice.

Benefits of Using Professional Method

Backup Multiple Accounts in One Go: This feature is perfect for users with multiple accounts. You can back up emails from multiple accounts in one go, saving you time and effort.

Backup in 20+ File Formats: Unlike manual methods, which limit you to a single file format, this tool lets you back up your emails in over 20 different formats to suit your needs.

Unlimited Backup: Once you purchase the licensed version, you’ll have access to unlimited backups, allowing you to back up as many emails as you need without any extra charges.

IMAP Feature: This is one of the best features of the tool, especially if your email service provider isn’t listed in the source options. Simply select IMAP, sign in with your email client, and back up your emails.

Fast & Accurate: The tool allows you to back up your emails quickly while ensuring accurate results. It provides a 100% safe and secure backup process.

24/7 Support: If you face any issues during the backup process, our support team is available around the clock to assist you and resolve your problems on time.

Conclusion

Therefore, it is important to backup your files to save them in the desired location. We have discussed here various ways to back up your files from outloo.com to flash drive using Outlook.com Backup Wizard. But, it is up to the users to choose the manual method or the professional method. The needs of users differ from person to person. If a user is willing to invest a lot of time, they can rely on manual solutions. If users want a quick approach then they should go with our software. So, choose wisely.

Frequently Asked Questions

Question 1: How can I backup Outlook.com emails to my computer?

Answer: You can use the Outlook.com Mail Backup Tool to quickly download Outlook Web App emails to your computer safely.

Question 2: Can I download emails from the inbox folder?

Answer: Yes, the software allows you to download emails from the inbox folder. You can also export emails from all folders at once.

Question 3: Can I backup Outlook.com emails with attachments?

Answer: Yes, the Outlook.com Mail Backup Tool lets you easily backup your emails along with all attachments.