Email is now an integral part of their work and essential to communication purposes. There are countless active email users around the world, so this creates a need to secure email in the most secure place. Download Office 365 backup wizard now to secure your emails:
Why Office 365 Backup Needed?
The fact that matters is that your data can be easily lost. Below we are discussing some of the common causes of data loss in Office 365 which makes the importance of backup even more important. Let’s understand quickly:
- Hardware failure: Data stored in emails can get damaged that you can’t even get it back, if once it gets corrupted. It is applicable for both data stored in email service providers and on personal computers.
- Security Threats: if you think that your data is secured in your cloud servers then you are wrong in this way. A small serious attack can further cause serious damages to the Organizations.
- Retention Policy Issues: Since Office 365’s retention policy is complex and difficult to follow, a backup gives users an expanded and increasingly accessible retention feature.
- Accidental deletion: Either you accidentally or unintentionally delete some data, it can cause or disturb the entire network. Files get corrupted resulting in significant business data loss.
How to Backup Office 365 Emails to PC
There are three top techniques through which you can save your emails from Office 365 to your PC.
- Configure Office 365 with Microsoft Outlook Desktop Application
- From web portal ( Office 365)
- Professional approach to backup emails of Office 365
Let’s understand each methods in detail:
#1. Configuration with Desktop Outlook
There are many different types of email accounts you can add to outlook including Microsoft 365. Some third-party email providers require you to change some settings on their websites before you can add these accounts to Outlook.
follow these steps:
- Select File> Add Account.
- Enter your email address and click “Connect”.
- In the new window tab, enter your password again, Select OK> Finish to start using your email account in Outlook.
#2. How to export PST file From web portal
- Log in to your MS Office 365 account on the web portal.
- Tap on Settings and select “View all Outlook settings”.
- Select General >> Privacy & Data.
- In the New Window tab, click on “Export Mailbox” as shown below.
- Now, the export process will start and it will take around 4 days to complete the process.
- Once the process is complete, you will receive an email containing a PST download link.
Drawbacks:
- A lengthy process as it takes 3-4 days to export your data.
- No filter options are available there, you will get pre-defined results.
#3. Office 365 Backup Wizard – Instant and Effective Solution
Download the emails from office 365 mailbox in a few steps by using an effective approach that is designed in a way that can easily download emails from Office 365 Account. It gives you multiple file formats as per your choice. There is no barrier to choose your desired folders to save your files. The Office 365 Backup wizard is compatible with all the versions of windows operating system. Download now to use it’s extensive features to backup in less time with no charge:
Follow the steps which are mentioned below to download emails from Office 365 online account using office 365 Backup Software:
- Download and Install this software in your system by using the above download button. Choose Office 365 from the options of email services lists.
- Enter your Office 365 login credentials to proceed further.
- Then, in a few seconds all your folders of the mailbox will appear on the left side of the screen, choose the folders which you wish to export.
- Tap, Select Saving Option to choose file formats as per your choice. i.e, PST, MSG, PDF, MBOX, HTML, DOC, EML etc.
- Now, choose your destination path to locate your files as per your requirements.
- You can also modify your backup process by applying some filter options. i.e, you can select date ranges, From and to, Subjects etc.
- Tap on “Backup” to start the backup process.
- Your files will be downloaded on your chosen location.
Specifications:
Besides this the Office 365 Backup tool has some impressive features that you can’t find in another tools;
- Simple User Interface: This major feature of this software enables the users to use it easily even without any technical skills. This software has been designed in such a way that it can be used by everyone.
- Bulk account backup: You can back up multiple accounts using the same wizard. This feature not only saves your time but will also reduce your manual efforts in exporting files.
- Folder selection: There is no constraint in selecting folders from where you want to select the backup files. It is not mandatory to back up all folders at the same time. Either you can choose all the folders to backup or you can choose selective folders from the options list. The premium feature of this wizard is that it scans and shows all folders and subfolders lists to make it easier for the users to complete their backup process.
- Email Filter: You can modify your backup using advanced email filter options to enhance your backup process.
- Multiple File formats: It’s not necessary that everyone wants to export files in the same formats. The Need to export files in formats varies from person to person. You are free to choose your desired file formats using this wizard.
- Transfer emails to cloud server: email backup is not a mere process that users want to export. Some users want to transfer their files from one account to another account. This office 365 email backup wizard allows you to transfer emails from one account to any targeted email service providers.
- Backup file at your desired location: Usually it happens that you want to save your files but due to lack of this feature you have to save here and there. But this problem is solved here, as this software enables you to choose your desired location to save your files.
Final Words
Office 365 Backup Wizard is a one-stop solution to backup files. This article discusses the importance of backing up Office 365 using various methods including both manual and software. The manual method comes first when you are having trouble backing up your files. But, a professional magician makes your job easier and saves you a lot of time too. You just need to install and run this software. There is no hard and fast rule for using this software. It is very easy and convenient to use.
Frequent Questions
Q1. Can I use my Hotmail id to backup emails?
A. Yes, you can use your Hotmail id also to backup your emails.
Q2. Is Office 365 backup Wizard is compatible with Windows 11?
A. Yes, it is compatible with all the versions of the windows operating systems. i.e, windows 11,10, vista, XP.
Q3. Apart from backup, can i move my emails to other desktop clients?
A. Yes, you can move your emails using IMAP feature of this software to any other email clients.
