Are you looking for ways to back up email with G Suite? Then, you have landed at the right place. We are here to provide you one of the best ways so that you can easily backup your email to your storage space.so, read it till end. Google Workspaces (formerly known as Google Apps and later G Suite) is a collection of Google Apps that includes Gmail, Contacts, Calendar, Meet, and Chat for communication. It offers custom email addresses on a domain (like @yourcompany.com). It has unlimited drive storage, additional administrative tools, and an option for advanced settings. With G Suite, anyone can access their email anytime and anywhere. But no matter how safe or secure your data is, it is not the responsibility of G Suite’s cloud storage to maintain regular data backups. It is your responsibility to maintain it. This article will tell you how easily you can back up using G Suite Email Backup Wizard? You can download this tool by following the link given below:
Why do we need to backup Google Workspace’s mailbox?
Data in Today’s modern technology world is prone to theft and loss of data, even in cloud storage. Now no matter how safe and secure our security tools are, things like unintended or intentional deletion of data, file formatting errors, cyber attacks. These reasons make it more important to take data backup regularly to avoid any further situations.
What happens if Google service stops? You can’t even check whether your data is secure or not? And accessing your data has a long way to go. So if you have taken your backup then you can access it offline even when you do not have permission to access it in your cloud storage.
Sometimes, you may require G Suite data for legal or audit purposes. Again, in that case you should have a backup of your email so that you can show it to others. Since no one will go to access your cloud storage. You have it your own.
Ways to Take Backup of G suite Emails
There are several ways in which users can back up their Google data. But among them we suggest users to choose the methods which are safe and secure to use.
Here, we have both manual and expert recommended solutions to backup emails.
- Google Takeout (Data Export Tool) for Admins.
- Download emails in .eml format.
- Using Expert Solution – G Suite Email Backup Wizard.
Method 1. Backup G Suite Mail with Google Data Export Tool
Google Takeout is an in-built feature that lets users export their Organization’s G Suite Gmail data to their PC. This method will let you backup all your users email data anytime and anywhere. But it will require more manual effort.
Follow the steps to initiate the process:
- You must first log in as a G Suite administrator and visit the page using this link admin.google.com/u/1/ac/customertakeout.
- When you login your account, the default screen will inform you that you must meet the following conditions in order to start exporting:
- Your account must be at least 30 days old.
- The administrator account must have 2-factor authentication enabled and applied.
- Your organization must have less than 1,000 users.
- So, if you are fulfilling the above conditions then you will see the “START EXPORT” option. Tap on it to start.
- Now, Google will inform you that the data is being exported.
- You will receive a confirmation email after 4 days from which you can download your data.
- Click “Access Archive” in the email, you will be redirected to the Google Cloud Storage page.
- You have to download all the files separately within the limit of 2GB.
Shortcomings of using Google Takeout for G Suite Backup:
- There is no flexibility to download in a single file. You will need to download multiple files to backup. The size limit for a ZIP file is only 2GB.
- Before using this data export tool you need to follow 3 pre-requisites.
- Once your data backup has started, you cannot use this feature for the next 30 days. You can only backup every 30 days.
Method 2. Download G Suite emails in .eml format.
- Find and browse to this URL in your browser https://admin.google.com/ and login your account to login to Google Workspace.
- Now, after logging in using the administrative account for your domain, click on the “gear” at the top on the right pane of the screen.
- Now, you will see a link titled “Manage this domain”. Clicking on this link will take you to your email admin panel.
- Open email messages one by one to download it.
- Tap the three-dots icon on the right and select “Download Message” from the drop-down menu list.
- The email message in .EML format will be downloaded to your PC in a matter of seconds.
- Long and time consuming process, as it will not only take your time, but also your manual efforts to download all the files in the long run.
- Predetermined Format: The format is decided before downloading, you will get your files in .eml format only.
Method 3. Recommended Approach- G Suite Email Backup Wizard
Users need a solution that allows them to back up data from G Suite’s mailbox to PC in an easy way. G Suite Email Backup Wizard is the most secure and reliable data backup option for the users. Organizations can quickly restore Gmail data and access backed up data in no time. It supports exporting G Suite to PST, MSG, EML, DOC, PDF, EMLX, HTML and many more formats as in above manual methods you are getting your exported files in any desired file formats. You will not need to be technically competent to use it. The interface of this tool is very user friendly. Download now to use it effectively. It is free to download.
Steps to Backup Mail from G Suite account are:
- Install and run this G Suite Email Backup Wizard in your local system.
- Now, choose G Suite from the 90+ “Email Sources” lists.
- Now log in to your Administrator G Suite account using your credentials.
- The tool will now start scanning your mailbox folders and sub-folders and it will appear on the left side of the window.
- Select the folders you want to back up.
- Choose your file format in which you are expecting your files to be exported. You are free to use any of the formats mentioned above.
- Choose your destination path to save your files.
- Click “Backup” to download G Suite email.
- Within a few minutes, your backup process will be finished, and you will be notified via a log text showing a report of your backup process.
Benefits of G Suite Email Backup Wizard:
- User-Friendly UI: This tool provides G Suite backup functions through a user-friendly, easy-to-use interface. New users are familiar with this interface when they first get started.
- Backup in multiple formats: This software is capable enough to export your files in various output formats like PST, EML, MSG, HTML, MHTML, DOC, DOCX and PDF. The user is free to choose any format.
- Expert 24/7 customer support: Our dedicated customer support system is always available for your services. You can contact us via chat or email.
- Fast & Accurate: This tool provides very fast and accurate results of your data backup. In very little time you will get your desired results without investing more time in it.
- Lifetime Validity: This wizard gives you a lifetime using the facility of backup. You will not need to invest again and again. But try this tool first and then trust to buy it.
- Compatibility: This software is compatible with all versions of all Windows operating systems. It supports 32 bit, 64 bit operating systems.
- Folder Structure hierarchy: The premium feature of this tool is that it maintains and holds a hierarchy of your folders during the entire backup process. You will not need to get confused in choosing the backup option.
This Software will help you take backup and reduce the chances of data losses. one should think wisely before choosing any methods. as one step will create chaos in the backup process. read limitations and features of every method before using it. G Suite email Backup wizard solves all your queries regarding data backup. also it gives you multiple formats, desired saving options features.