Looking for ways to backup G Suite emails? You’ve come to the right place! We’re here to show you one of the best methods to easily download complete emails from G Suite (now Google Workspace) account. Read on to learn more.
Google Workspaces (formerly known as G Suite) is a collection of Google Apps that includes Gmail, Contacts, Calendar, Meet, and Chat for communication. It offers custom email addresses on a domain (like @yourcompany.com). It has unlimited drive storage, additional administrative tools, and an option for advanced settings. With G Suite, anyone can access their email anytime and anywhere. But no matter how safe or secure your data is, it is important to maintain regular data backups.
First, let’s understand why it’s important to backup G Suite email folders. Then, we’ll show you some easy methods for backing up your data. Let’s get started!
Why it’s Important to Backup Google Workspace Email?
In today’s tech-driven world, data stored even in the cloud is vulnerable to theft and loss. Despite advanced security measures, risks such as accidental or intentional deletion, file corruption, and cyberattacks make regular data backups essential to prevent data loss.
Imagine if Google services were temporarily unavailable—without a backup, you might not be able to check or retrieve your data. With a backup, you can access your data offline whenever you need it, even if cloud access is restricted.
Additionally, backups are valuable for legal or audit purposes, as they allow you to share required data easily without relying on cloud access.
How to Take Backup of G Suite Emails to Computer?
style=”font-weight: 400;”>There are several ways in which users can back up their Google data. But among them we suggest users to choose the methods which are safe and secure to use.
Here, we have both manual and expert-recommended solutions to backup emails.
- Google Takeout (Data Export Tool) for Admins.
- Download emails in .eml format.
- Using Expert Solution – G Suite Email Backup Wizard.
How to Export G Suite Mail with Google Data Export Tool?
Google Takeout is a built-in feature that allows users to export their organization’s G Suite Gmail data to their PC. This method lets you back up all user email data anytime, anywhere, though it requires more manual effort.
Follow the steps to initiate the process:
- Log in as a G Suite administrator.
- Ensure your account meets these conditions:
- If eligible, click “START EXPORT” to begin.
- Wait for a confirmation email (usually within 4 days).
- In the email, click “Access Archive” to go to Google Cloud Storage.
- Download your data in 2GB segments as needed.
Shortcomings of Google Takeout for G Suite Backup:
- You can’t download everything in one file; multiple downloads are required.
- ZIP file size is limited to 2GB.
- Three prerequisites must be met before using the tool.
- Once the backup starts, you can’t use this feature again for 30 days.
How to Download G Suite Emails in .eml Format?
- Go to https://admin.google.com/ and log in to your Google Workspace account.
- After logging in, click the gear icon in the top right corner.
- Click “Manage this domain” to access your email admin panel.
- Open each email you want to download.
- Click the three dots icon and select “Download Message” from the menu.
Drawbacks:
- The process is time-consuming and requires manual effort to download all files.
- Files are downloaded in a predetermined format (.eml) only.
How to Download Emails from COX Mail Automatically?
Users need an easy and secure way to backup their G Suite mailbox data to their PC. The Mail Backup Tool provides a reliable solution export all emails from G Suite email account in a few simple clicks. This tool supports exporting G Suite emails to multiple formats, including PST, MSG, EML, DOC, PDF, EMLX, HTML, and more. Unlike the manual methods, you can export data in any desired format without needing technical expertise. The tool features an intuitive, user-friendly interface so that anyone can use it.
Download now to use it effectively. It is free to download.
Steps to Backup G Suite Emails to PC
- Run this software and choose G Suite from the 90+ Email Sources lists.
- Now log in to your Administrator G Suite account using your credentials.
- Select the required mailbox folders.
- Select any file format from the list.
- Choose your destination path and click Backup to download the G Suite email.
Within a few minutes, your backup process will be finished, and you will be notified via a log text showing a report of your backup process.
Benefits of G Suite Email Backup Wizard
- User-Friendly UI: This tool provides G Suite backup functions through a user-friendly, easy-to-use interface. New users are familiar with this interface when they first get started.
- Backup in multiple formats: This software is capable enough to export your files in various output formats like PST, EML, MSG, HTML, MHTML, DOC, DOCX, and PDF. The user is free to choose any format.
- Fast & Accurate: This tool provides very fast and accurate results for your data backup. In very little time you will get your desired results without investing more time in it.
- Folder Structure Hierarchy: The premium feature of this tool is that it maintains and holds a hierarchy of your folders during the entire backup process. You will not need to get confused in choosing the backup option.
- Compatibility: This software is compatible with all versions of both Windows and Mac operating systems. So that you can use it on your preferred OS as per your choice.
- Expert 24/7 customer support: Our dedicated customer support system is always available for your services. You can contact us via chat or email to solve your query at earliest.
- Lifetime Validity: This wizard gives you a lifetime using the facility of backup. You will not need to invest again and again. But try this tool first and then trust to buy it.
Conclusion
We hope we’ve helped answer your query by providing the solutions you’re looking for. In this article, we’ve discussed three easy methods, including both manual and professional options. We recommend reviewing all the methods and choosing the one that best suits your needs. If you only have a few emails to backup, manual methods will work fine. However, if you have a large mailbox in your Google Workspace account, we suggest using automated software i.e., G Suite Email Backup Wizard. It allows you to backup your entire G Suite email account in one go. A demo version is available, which lets you download 25 emails from each folder for free to check its functionality.